Manage users

Add users to your Cube Cloud account, assign roles, and control their access.

Use the Admin → Users page to add people to your Cube Cloud account, change their roles, and control what they can access.

Only users with the Admin role can manage other users.

The user list

The user list displays all users in your account along with their roles and status. Use the search bar to filter users by name or email.

Inviting users

To invite a new user:

1. Navigate to Admin → Users.
2. Click Add User.
3. Enter the user’s email address.
4. Select a role for the user: Admin, Developer, Explorer, or Viewer.
5. Optionally, assign one or more custom roles.
6. Click Create to send the invitation.

After the user is created, an invitation link is generated. You can copy the link and share it with the user. The user must visit the link to set their password and activate their account.

Resending invitations

If a user hasn’t activated their account, you can resend or copy the invitation link from the user list.

Managing individual users

Click on a user in the user list to access their settings page. From here, you can:

• Update the user’s name
• Change their role (Admin, Developer, Explorer, or Viewer)
• Assign or remove custom roles
• Add the user to user groups
• Set user attribute values for data access control

Changing a user’s role

To change a user’s role:

1. Navigate to Admin → Users and click on the user.
2. Select a new role from the role dropdown.
3. Save the changes.

Alternatively, you can change a user’s role directly from the user list using the role dropdown.

Admin roles are billed at the developer rate.

Deactivating and reactivating users

Deactivating a user revokes their access to Cube Cloud without permanently removing their account. The user’s active sessions are terminated immediately.

To deactivate a user:

1. Navigate to Admin → Users.
2. Click the actions menu for the user.
3. Select Deactivate.

You cannot deactivate yourself or the last active Admin user.

To reactivate a deactivated user, follow the same steps and select Activate. The user can then log in again with their existing credentials.

Deleting users

Deleting a user permanently removes their account from Cube Cloud.

To delete a user:

1. Navigate to Admin → Users.
2. Click the actions menu for the user.
3. Select Delete.

You cannot delete your own account. Deleting a user is irreversible.

User preferences

Each user can customize their Cube Cloud experience through the Preferences page, accessible from the user menu. These settings are saved to the user’s account and apply across all devices.

Preference	Description	Default
Theme	Choose between System, Light, or Dark visual theme	System
Sidebar drawer	Show only icons and expand the sidebar on hover	Off
Pointer cursors	Use pointer cursors on interactive elements	On
Code editor	Switch to the new CodeMirror-based code editor for data models	Off
New message scrolling	Automatically scroll to new messages in chat	On
Alternating row colors	Highlight alternating rows in data tables	Off

Provisioning users via SCIM

If your organization uses an identity provider such as Okta or Microsoft Entra ID, you can automate user provisioning and deprovisioning through SCIM. See the SSO & Identity Providers documentation for setup instructions.